Admin Assistant & Fleet Manager / Driver
Where:
Méribel, France; Méribel is part of the Three Valleys, one the largest ski areas in the world.
When:
From mid October 2013 to early May 2014
Salary:
From £130 pw dependant on experience and skills.
Package includes accommodation, food and drinks, lift pass, ski/snowboarding equipment, medical insurance, transport from London to and from the resort. Additional performance-based bonuses (0 to 3 times weekly salary) may also be awarded at the end of the season.
Age range:
Over 21 years (required for car insurance purposes)
Overview:
The purpose of this role is to provide general administrative support to Michael and Karen, and to manage the vehicles in the Purple Ski "fleet".
Previous Experience
- Computer literacy (ideally skills in Microsoft Office, including Outlook, Excel, Word) is essential
- Previous experience of driving large vehicles, on snow and/or overseas is essential.
- Ability to converse fluently (or near-fluently) in French is essential
- Driving licence and 3 years post qualification experience is essential
- Competent at record keeping and document management
- Prior experience in the hospitality industry is highly desirable.
- Basic book-keeping/accounting skills and experience and familiarity with computerised accounting packages are desirable
Main Duties
General Administration/Operations Support
- Helps with preparations at the start of the season and with closing down at the end of the season, including:
- general administrative tasks at the start and end of the season (e.g., preparation of guest and staff information packs, setting up/closing down/transferring utilites accounts)
- general operational tasks at the start and end of the season (e.g., preparation / closing up of staff accommodation, opening accounts with local suppliers, preparation of chalet-related equipment)
- supporting in the organisation and delivery of start of season training
- taking staff to and from the airport
- Performs ongoing general administrative procedures such as:
- scanning and electronically filing paperwork (invoices, correspondence etc.)
- maintaining office supplies
- sending and receiving post
- checking and dealing with answermachine messages
- Supports sales and marketing activities, including preparing newsletters, updating Facebook page, Twitter
- Deals with massage-related paperwork and invoicing / payments
- Manages staff claims for sundry expenses (checks for validity and receipts, obtains approval for non-standard items, reimburses and enters into accounts)
- Covers for the Customer Services Manager on his/her day off as required
- Oversees the management and control of laundry: obtains laundry count sheets from chalets and laundry service company, checks/accounts for and resolves any issues.
- On an emergency basis (e.g., in the event of staff absence/sickness), provides cover for chalet staff and chalet assistant/drivers
- Helps ensure that any accidents and emergencies involving guests or staff are promptly and effectively dealt with
- On an exceptional basis, goes shopping to buy emergency provisions as required
Fleet Management and Driving
- Oversees the management of the Purple Ski "fleet" including:
- Taking delivery of and returning rental vehicles at the start and end of the season, and assigning them to their "owners"
- Ensuring that weekly checks are performed and reports completed
- Dealing with any maintenance, servicing and repairs
- Obtaining, maintaining and issuing of driver related equipment (e.g., snow chains, shovels, child car and booster seats, picnic hampers)
- Ensuring that drivers have all necessary paperwork required relating to vehicle licences, permits and personal medicals
- Performing regular, random inspections to ensure vehicles are kept clean and issues/damage have all been reported / dealt with
- Dealing with petrol receipts
- Diverts the duty driver phone daily
- Prepares the weekend logistics sheet, planning airport transfers and providing summary chalet changeover/preparation information
- Shares (with the Customer Services Manager) the checking, cleaning and re-fueling of own car weekly
- On up to 2 days per week (usually Sundays + 1 other day as required/assigned), provides airport transfers for guests
- On one day per week, acts as "duty driver" between 11am and 5.30pm, driving guests within the M&eactute;ribel Valley as required, helping them load and unload ski equipment as necessary.
Application
In the first instance please complete the online application form by clicking here.