Supplies Manager

Where
Méribel, Courchevel and Val d'Isère, France.

When
From end Nov 2023 to end April 2024

Salary
Highly competitive salary package with accommodation, food and drinks included.

Age range
Over 21 years (required for vehicle insurance reasons)

Overview

Responsible for ensuring that all chalets are supplied with all necessary provisions in accordance with the specific requests of chalet staff and on a timely basis, for managing and optimising stocks overall and for ensuring that costs of supplies are kept within budgets.

Duties and Responsibilities

Purchasing/ Delivering

• In conjunction with the Operations Director, identifies and negotiates with suppliers to obtain best possible quality, cost and convenience/ timeliness of deliveries. Gets approval of Operations Director for any new suppliers
• Receives, collates and combines (challenging/making suggestions/decisions to optimise as required) orders from each chalet. Sends copies to the Operations Director for review. Includes:
  • Fresh fruit and vegetables
  • Meat and fish
  • Wine
  • Dry goods
  • Logs
  • Gas bottles
• Submits orders to approved suppliers
• Receives deliveries from suppliers, verifies quantity and condition and distributes to chalets supplies of food, drinks and all other items on a timely basis.
• Resolves any issues, including arranging for returns and repeat deliveries.
• Goes shopping to buy emergency provisions as required

Stock and Cost Control

• Monitors supplies usage and costs and ensures that all purchases are within general (total, by chalet) and specific (by type) budgets
• Ensures that stock takes are performed on a weekly basis and that stocks are maintained at the minimum level possible throughout the season. Is able to explain any unusual usage patterns to the Operations Director.
• At the end of the season, actively manages stocks, orders and usage to ensure minimum wastage and residual stock.

Other duties

• Maintains Purple Ski health and safety standards at all times
• Responsible for the management and cleanliness of general storage areas ( for example; supplies garage at Foinsbois)
• In exceptional circumstances, provides emergency driving cover

Skills, Knowledge, Experience and Qualifications required

Personal

• Self-motivated. Takes the initiative. Can operate effectively with little direction.
• Sets and maintains high standards for themselves in all aspects of their work. Takes pride in work. Conscientious and reliable.
• Honest, has integrity. Trustworthy
• Enthusiastic and energetic
• Calm under pressure
• Works effectively as part of a team, but is happy to work alone
• Good sense of humour
• Resilient (hours can be long and work physically demanding) and flexible in attitude and approach to hours worked
• Professional in manner and appearance at all times

Functional/Technical (probably job-specific)

• Familiar with health and safety requirements regarding the storage and handling of food
• Prior experience in catering/food manufacturing/logistics is desirable.
• Ability to converse in French is essential
• Driving licence essential. Previous driving work desirable.
• Physically strong
• Resourceful, creative and practical when problem solving
• Highly organised. Can effectively manage and deliver results even in situations with several (sometimes conflicting!) priorities
• Computer literacy (particular skills in Excel and Word or similar) is desirable
• Experienced in cost control/management. Has set and managed budgets
• Competent at record keeping and document management
• Has basic book-keeping/accounting skills