Supplies Manager

Overview

The Supplies Manager is responsible for ensuring all chalets are consistently and efficiently supplied with necessary provisions in line with staff requests. This includes managing supplier relationships, controlling stock, monitoring costs, and ensuring timely delivery. The role requires a balance of logistical coordination, cost awareness, and hands-on involvement, all while maintaining Purple Ski’s high operational standards.

Key Duties and Responsibilities

Purchasing & Deliveries

• In collaboration with the Managing Director, identifies and negotiates with suppliers to ensure the best possible balance of quality, cost, and delivery convenience. All new suppliers must be approved by the Managing Director,.
• Receives, collates, and consolidates chalet orders, suggesting improvements or efficiencies where appropriate. Sends consolidated orders to the Managing Director, for review. Orders typically include:
  • Fresh fruit and vegetables
  • Meat and fish
  • Wine
  • Dry goods
  • Firewood/logs
  • Gas bottles
• Places approved orders with selected suppliers.
• Receives, checks, and verifies the quantity and condition of deliveries. Distributes provisions and supplies to chalets promptly.
• Manages delivery issues, including arranging replacements, resolving discrepancies, and handling returns.
• Purchases emergency provisions as required.

Stock and Cost Control

• Monitors usage, stock levels, and costs to ensure spending remains within both overall and item-specific chalet budgets.
• Conducts and ensures weekly stock takes are performed accurately. Maintains minimum viable stock levels while preventing shortages.
• Investigates and explains any irregular usage patterns to the Managing Director,.
• At the end of the season, strategically manages ordering and stock depletion to minimise waste and surplus.

Other Responsibilities

• Maintains Purple Ski’s health and safety standards at all times.
• Ensures the cleanliness, organisation, and upkeep of general storage areas.
• Provides emergency driving or relief chef cover in exceptional circumstances.

Skills, Knowledge, Experience & Qualifications

Personal Attributes

• Self-motivated with the ability to work independently and take initiative.
• Holds themselves to high standards; conscientious, reliable, and detail-oriented.
• Honest, trustworthy, and operates with integrity.
• Positive, energetic, and enthusiastic.
• Calm under pressure and adaptable to last-minute changes.
• Works well both independently and as part of a team.
• Resilient and physically capable – the role is hands-on and can be physically demanding.
• Professional appearance and demeanour at all times.
• Good sense of humour and flexible attitude toward hours and tasks.

Functional & Technical Skills

• Knowledge of food safety regulations and safe handling/storage of supplies.
• Previous experience in catering providing the knowledge and insight necessary to assess the quality and suitability of purchased products.
• Conversational French is essential.
• Full driving licence required; previous professional driving experience is desirable.
• Physically strong and capable of lifting heavy items regularly.
• Practical and resourceful problem solver.
• Highly organised, with the ability to manage multiple priorities effectively.
• Computer literate, with working knowledge of Excel and Word (or equivalent).
• Experience in budgeting and cost control; confident managing and monitoring expenditure.
• Accurate with record-keeping and document management.
• Basic accounting or bookkeeping skills are a plus.